Built for hotel finance

See your hotel’s financial future. Plan it today.

From departmental budgets to a consolidated USALI P&L, from the daily till to a 12-month cash projection. Multi-property, multi-currency, with approval chains built in.

Request a Demo Explore Modules

Actual · Budget · ForecastMulti-property consolidationRole-based access

We set it up on your own chart of accounts and department structure.

Contemporary coastal hotel and pool terrace; illustrative architectural image — Hospitality at heart. Finance in focus.

app.drmbudget.com

FINANCIAL PLANNINGConsolidated P&L

Updated 09:42YTD · Jan–Aug 2026

Occupancy 78.4% +2.1 pts

ADR €142 +4.8%

RevPAR €111 +7.6%

GOP Margin 43.9% +1.3 pts

Department	Budget	Actual	Var.
Rooms Revenue	4,820,000	5,104,500	+5.9%
Food & Beverage	2,150,000	2,061,200	−4.1%
Other Operating Rev.	385,000	412,800	+7.2%
Total Revenue	7,355,000	7,578,500	+3.0%
Departmental Expense	2,740,000	2,698,400	−1.5%
Departmental Profit	4,615,000	4,880,100	+5.7%
Undistributed Expense	1,480,000	1,552,900	+4.9%
GOP	3,135,000	3,327,200	+6.1%

Cumulative GOP €3.32M

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Illustrative screen

8 connected modules

4 comparisons: actual, budget, forecast, last year

3 workspaces: web, mobile and Excel

1 financial source of truth

EXPLORE THE PRODUCT

Every view brings your next decision into focus.

Manage revenue, profitability and cash within one connected hotel plan.

01 / 03

Compare the numbers. Understand the variance.

Review actuals, budget, forecast and last year in one financial framework. Move from your hotel group to each department to understand what drives the result.

Monthly, MTD and YTD comparisons
Revenue, cost and profitability by department
Consolidated P&L with a USALI structure

Explore the solution

DDRM BUDGETPRODUCT VIEW

Scenario comparison

YTD · Jan–Aug 2026

Actual revenue€7.58M

Budget€7.35M

Against budget+3.1%

ActualBudgetForecastLast year

Department P&L · EUR million
Line	Actual	Budget	Last year
Rooms revenue	5.10	4.82	4.71
Food & beverage	2.06	2.15	1.98
Other revenue	0.42	0.38	0.36
Total revenue	7.58	7.35	7.05

Rooms outperform budget; review the F&B variance separately.

Illustrative interface · sample data

02 / 03

Plan the season, from occupancy to room revenue.

Read occupancy, ADR and RevPAR alongside market and channel mix. Make your revenue outlook part of the same plan as every other department.

Planning by market and channel
Monthly occupancy and rate scenarios
Budget and actual performance tracking

Explore the solution

DDRM BUDGETPRODUCT VIEW

Channel & market mix

Budget · July 2027

Room nights4,000

ADR€134

RevPAR€107.20

80%Occupancy

Direct40%

OTA30%

Tour operator20%

Corporate10%

Volume × rate · 5,000 available room nights
Channel	Nights	ADR
Direct	1,600	€146
OTA	1,200	€128
Tour operator	800	€118
Corporate	400	€136

Illustrative interface · sample data

Views and figures are illustrative examples of how the product works.

Sound familiar

Why does the budget cycle take so long?

The problem is not your team, it is the method. All three below share one root cause: the data does not live in one place.

The budget lives in forty files

Each department fills in its own spreadsheet, finance merges them. One formula slips, the consolidated figure no longer ties, and the cycle restarts. Nobody is sure which file is current.

You learn about month end on the 15th

By the time actuals arrive, the window to act has closed. Seeing a variance after the month is reporting, not managing.

Approvals disappear into chat threads

There is no record of who approved what, or on which assumption. When an auditor asks or a figure is challenged, you cannot trace it back.

One data model

From operating assumptions to financial results

Connect occupancy, covers, staffing and FX assumptions to the relevant budget lines. Track the impact of a revised outlook through the configured model.

01Occupancy & ADR

02Covers & recipes

03Headcount & payroll

04FX & inflation

DRM Budget Planning Engine

USALI P&L

Cash projection

Department budget

Management report

A traceable data chain down to the source of every figure

Platform

The hotel’s whole financial cycle

Eight modules share periods, scenarios and account structures. Connect operating plans to revenue, cost and cash expectations through configured drivers.

Financial Planning

Budgets, forecasts and scenarios on a single template. The same account tree from departmental budget up to consolidated P&L.

Revenue Management

Room, F&B and other revenue planned by board type, market segment and distribution channel.

Cash Flow & Treasury

One chain from the daily cash sheet to a 12-month projection. Banks, cheques, loans and current accounts meet in one statement.

Workforce Planning

Headcount, cost and productivity in one model. Position-level planning, payroll simulation and labour productivity analysis.

Cost & Inventory

Traceable cost from recipe to departmental cost. Inventory budgets derive from standard consumption, planned volume and inflation.

Energy & CAPEX

Energy consumption and capital expenditure tracked alongside the budget — a solid base for sustainability reporting.

Reporting & Analytics

One report catalogue from a USALI-aligned P&L to departmental profitability, with drill-down all the way to the account.

Approvals & Governance

Who can see what, who approves what — all explicit. Every change is kept in the audit trail.

Learn more

Web · Mobile · Excel

One number, three workspaces.

Finance builds the plan in the web application, executives follow results on their phones, and analysts report in the Excel they already know. All three read from the same calculation pipeline, so meetings stop debating which figure is right.

Web application

app.drmbudget.com

The complete budget, forecast, scenario and approval cycle. Each user works only with the properties and departments they are authorised for.

From department budgets to a consolidated P&L
Approval routes, delegation and period locks
Reports that drill from property to department to account

Executive mobile

app.drmbudget.com/m

Three questions on the phone for general managers and owners: How are we doing today? Is anything wrong? What is expected of me?

Daily, month-to-date and year-to-date revenue; occupancy, ADR, RevPAR
Bank balances and upcoming loan instalments
Approve pending cash items from the phone
Optional 08:00 morning brief; no app store needed, add it to the home screen

2		Actual	Budget
3	Total revenue	7,578,500	7,355,000
4	GOP	3,327,200	3,135,000

Excel add-in

Microsoft Excel

We do not ask finance teams to give up Excel. The add-in connects Excel to the single source of truth.

Consolidated USALI P&L, 12-month and department reports, live in Excel
Build your own management summary with =DRM.DEGER and refresh in one click
Enter revenue, headcount, department budgets and cash plans, with permissions and period locks
Excel desktop and Excel for the web

Views and figures are illustrative examples.

Groups and clusters

See the group. Understand each property.

Each property has its own accounts and departments, while management needs a shared financial view. Map local accounts to group report lines and compare results for the same period and currency.

Use brand, region and ownership clusters to review the portfolio from different perspectives. Explore the property and department variances behind the group result.

Explore group management

PORTFOLIO VIEW YTD · Jan–Aug 2026

Consolidated GOP · against budget €3,327,200 +6.1%

GOP contribution by property

Occupancy · YTD

Bosphorus81%Aegean88%Cappadocia74%Mediterranean91%

Shared report template, property-specific chart of accounts
One reporting currency via the scenario-locked budget FX table
Per-user scope: a regional manager sees only their hotels

Standard

A shared reporting structure with property-level detail.

Connect USALI-oriented P&L templates to your own accounts and departments. Review revenue, departmental profit and GOP alongside monthly and year-to-date results. Account mappings bring different properties together on shared report lines.

P&L shared reporting structure

MTD month-to-date performance

YTD year-to-date results

Control and trust

The governance finance teams need is built in

Permissions, scope and approval rules are not afterthoughts; they are the foundation of a multi-user budget cycle.

Security and data management

Scope-based permissions

Each user sees only the properties, departments and cost centres they are responsible for.

Multi-step approvals

Budgets and revisions follow defined routes, with delegation and period locks built in.

Complete audit trail

Every change records who made it, when it happened and which value was changed.

Multi-currency

Work in local currency and consolidate through an FX table locked to the scenario.

Integration

Your existing systems stay in place.

Actuals come from your PMS, accounting and inventory systems. DRM Gateway, installed on your hotel server, moves the data over an outbound-only, signed and encrypted connection.

Hotel server

PMS · stays
Accounting · journals
Inventory · usage and purchases

DRM Gateway Windows service

DRM Budget Actual · Budget · Forecast

No inbound firewall ports

The gateway only opens outbound HTTPS connections; no VPN is required.

Credentials never leave the hotel

Database connection details stay encrypted on the gateway machine.

No partial loads

Nothing is written until every part of a load has arrived and passed validation; unmapped records are surfaced on screen.

Bound to a data contract, not a vendor

Your IT team writes a read-only view that maps its tables to defined fields; the gateway reads only that view.

Before a gateway is in place, actuals can also be imported with an Excel template. We plan how each of your systems connects together during the demo.

Getting started

Onboarding in three steps

You do not start from a blank sheet. Your existing chart of accounts and historical figures are imported.

01
We set up the structure

Branches, departments, cost centres and your chart of accounts are imported. The setup console measures every step, so a missing definition surfaces before you go live.
02
We connect the history

Actuals from your accounting system are mapped to report lines. From day one the budget-versus-actual comparison and the last-year column work.
03
We bring the team on

Roles, permissions and the approval chain are defined. Department heads see only their own data. After training we run your first budget cycle together.

Common questions

What to know before you decide

DRM Budget is not an ERP that tears out your existing systems; it is the financial planning and management layer for your hotel.

Explore all questions

01Do we need to replace our accounting system?

No. Actuals are brought in from your existing accounting system and mapped into DRM Budget’s reporting structure. Your accounting records stay in their current system.

02Can we use our own chart of accounts?

Yes. Each property can retain its own chart. The mapping layer connects local accounts to shared P&L lines so consolidation still follows one structure.

03Can we manage multiple properties together?

Yes. Properties remain separate for data and user scope, while the central team can consolidate authorised properties by brand, region or ownership cluster.

04Can our team keep working in Excel?

Yes. The DRM Budget Excel add-in brings reports into Excel live, lets you build your own sheets with the =DRM.DEGER formula and, within your permissions, accepts plan input from Excel. Excel figures come from the same calculation pipeline as web and mobile.

05How does onboarding work?

We import your chart of accounts, department structure and historical data, then define roles and approval chains. Training and hands-on support accompany the first budget cycle.

See how it works in your hotel

Let us walk you through it in 30 minutes — on your department structure, your chart of accounts and your numbers. Not a canned demo: your scenario.

Request a Demo iletisim@drmbudget.com